Data Privacy Notice

The Center for Lifelong Learning of Samar State University ("we", "us") is committed to protecting the personal information you share through SSU Lifelong Learning LMS. We process it in accordance with the Data Privacy Act of 2012 (Republic Act No. 10173), its Implementing Rules and Regulations, and the issuances of the National Privacy Commission (NPC).

Who we are

The Center for Lifelong Learning of Samar State University is the personal information controller for the data processed through this portal. Our office is at Arteche Blvd., Catbalogan City, Samar 6700.

What we collect

• Account and profile: name, email address, and — if you provide them — your school, office or organization, position, phone number, and photo.
• Learner profile: whether you are a student, alumnus, faculty, staff or external learner; your sex; and, if you provide them, your birth year, college, program, year level, section, student or employee ID, and employment status.
• Learning activity: enrolments, lesson progress, quiz results, submissions, attendance, evaluations, and certificates.
• Technical data: sign-in times, IP address, and browser or device information, used to keep your account secure.
• Usage data: when your sessions start and end and which parts of the platform you open (for example lessons, quizzes or certificates). IP addresses are stored only in scrambled (hashed) form, and we keep only the general type of device and browser.

How we use it

• To run the courses you enrol in, track your progress, and give you feedback.
• To issue certificates and let others verify them.
• To keep a record of your learning and continuing professional development.
• To send you course updates and reply to your inquiries.
• To improve our programs, using summary statistics wherever possible — including statistics broken down by sex for gender-and-development (GAD) reporting.

Research

Samar State University studies how this platform supports lifelong learning. We use your learner profile, usage data and questionnaire answers for that research only if you agree when asked after signing in. Saying no does not affect your grades, certificates or access. Researchers work with coded IDs, report results only for groups, and do not show groups of fewer than 5 people.

We do not sell personal data.

Who can see it

Only authorized staff and the instructors of your courses can access your learning records, and only as needed for their role. We share personal data with others only when you consent or when the law requires it. Public certificate verification pages show only the holder's name, the course, and the dates of completion.

How long we keep it

We keep your account and learning records while your account is active and for up to 36 months after it becomes inactive. Certificate records may be kept longer so that certificates can still be verified.

How we protect it

We use encrypted connections, role-based access controls, optional two-factor authentication for staff, and audit logs to protect your information.

Your rights

Under the Data Privacy Act you have the right to be informed, to access, to object, to correct, to erasure or blocking, to data portability, and to damages, and the right to file a complaint with the National Privacy Commission. To exercise any of these rights, contact our Data Protection Officer.

Cookies

We use only essential session cookies for authentication. Usage data described above is recorded on our own servers, not by third parties. With your consent, we may also load privacy-friendly, anonymous analytics (Plausible). No third-party advertising trackers.

Contact

For any privacy-related concern, please reach our Data Protection Officer through the Contact page.

Changes to this notice

We may update this notice from time to time. The latest version is always available on this page.